Payroll Specialist


Reporting to the payroll supervisor, the payroll specialist is a full-time non-exempt employee who performs all duties associated with generating Peet s multi-state payroll checks in an accurate and timely manner, garnishment processing and off cycle manual checks. Provide an analytical and reporting backup function within the department.


Daily/Ongoing Responsibilities

  • Manages the busy payroll inbox including processing off cycle manual checks.
  • Researches pay check and misc. payroll discrepancies.
  • Processes ACH reversals, returns and rejects.
  • Provides backup during absences or when needed.

Biweekly Responsibilities

  • Assumes full responsibility for all tasks associated with processing biweekly paychecks e.g.importing and exporting data to and from the in-house payroll system, validating hours,running audit reports, inputting adjustments, calculating pay, auditing checks, verifying finalhours and earnings prior to transmitting the checks, submitting the direct deposit file to thebank, tax and positive pay files to Ceridian and Wells Fargo. Runs all GL reports anddownloads associated with the biweekly paycheck processing.
  • Assumes full responsibility for processing bonus, supplemental and adjustment payrolls andcompleting post payroll audits and downloads.
  • Assists payroll supervisor in creation and maintenance of audit systems to help minimizeprocessing errors.
  • Provides the payroll manager GL reclass reports and back-up for miscoded earnings,deductions and taxes after each payroll.
  • Other responsibilities and ad hoc reporting as assigned by the payroll supervisor.

Quarterly/Year End Responsibilities

  • Assists with year-end reconciliations and W2 auditing.
  • Assists with quarterly reconciliations and auditing.
  • Other quarterly / year end responsibilities and assigned by payroll supervisor.
  • 3-4 years experience with processing payroll using an in-house system (Ultimate Software Ultipro preferred)
  • Report Writing (Cognos Business Intelligence highly preferred)
  • Proficient in Microsoft Office (Excel, Word, etc.)
  • Strong math and analytical skills
  • Ability to work independently and has excellent time management
  • Strong attention to detail and prioritization skills
  • Excellent customer service and follow-through
  • Ability to multitask in a fast paced environment
  • Strong oral and written communication skills
  • Well organized self-starter


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